Allies, Inc.
Applicant Privacy Statement
Last Updated: [07/01/19]

This Applicant Privacy Statement (this “Statement”) applies to all of the information collected on the Careers page of this Site (the “Careers Page”) which is owned and operated by Allies, Inc. (“Company”) and submitted by you to facilitate your job application (“Applicant Personal Information”). The provisions of the Site general privacy statement and terms of use should be read together with this Statement and are incorporated herein by reference.

The page is designed to support the Company’s recruitment efforts. The Careers Page is not intended for distribution or use in any jurisdiction or country where such distribution or use would be contrary to local law or regulation. Also this Careers Page does not extend binding offers or terms or conditions of employment. Any employment offer that may result from your submitting information in response to a job opening listed on this Careers Page is in accordance with the specific terms of that offer and is not based in any way on the description of the job on this Careers Page. Except as otherwise prohibited by law, nothing on this Careers Page or the Site shall be construed as a contract of employment or as a guarantee of continued employment or employment for any specific duration. Employment with the Company is “at will” and that generally cannot be modified by an employee or representative of the Company. This means if you are hired, either you or the Company can separate your employment at any time without notice or cause.

Our Company serves the developmentally disabled throughout the state of New Jersey. You understand and agree that, by applying through this Careers Page for a particular position(s), your application also may be considered for other positions or other positions may be recommended to you based on your qualifications.

Your Consent

Please read this Statement carefully and indicate your acceptance of our collection, retention, use, transfer and disclosure of Applicant Personal Information and the other provisions concerning your application as described in this Statement by completing and submitting your application on the Careers page.

The Company maintains safeguards designed to protect your Applicant Personal Information. However, statements here and elsewhere on the Careers Page concerning the treatment of your information may not apply with respect to information already in the Company’s possession, such as information obtained by the Company in connection with your current or former employment with the Company, or information that is publicly available to the Company.

Information You Provide

Under this Statement, Applicant Personal Information covers any personal information you submit to apply or search for a position at the Company, which may include

· name;

· telephone number;

· email address;

· mailing address;

· date of birth;

· CV, résumé, cover letter, previous work experience and education information;

· employment preferences and shift availability,

· professional and other work-related licenses, permits and certifications held;

· previous employment with Allies or one of its affiliate partners;

· awards and professional memberships.

We do not require, but you may also voluntarily choose to provide, other relevant information as part of your application. We would prefer that you avoid submitting the following sensitive information, except where such information is legally required, or needed for us to comply with our legal obligations and internal policies relating to diversity and anti-discrimination: medical or health conditions, family medical history, genetic information, sexual orientation, race, ethnic origin, religious or philosophical beliefs, marital status, trade union membership, sex life, creed, nationality, national origin, and/or color.

Any information you submit must be true, complete, not misleading and you must have the lawful right to provide it. If not, this may lead to a rejection of your application during the application process or disciplinary action including immediate dismissal if you have been employed. If you intend to provide us with details of a reference or any other third party as part of your CV/résumé, it is your responsibility to obtain consent from that third party prior to passing the personal information to us.

The provision of personal information, including on the Careers Page, is voluntary. Please note however that the failure to provide sufficient information may result in the Company being unable to consider you for employment, promotion, transfer, or relocation.

Use of Applicant Personal Information

The information that you submit in your application on the Careers Page may be accessed, collected, used, transferred and disclosed by employees, consultants and/or service providers of the Company for our recruitment functions and for related management and planning purposes, including, as permitted by local law, to:

· process your application;

· assess your capabilities and qualifications for a job;

· provide to you any services available on the Careers Page from time to time;

· communicate with you;

· comply with any applicable law or regulation;

· compile internal reports, including diversity and distribution metrics;

· monitor and record services whether provided by us or a third party; and

· conduct background checks if you are offered a job.

Applicant Personal Information about you will be added to the Company’s candidate database and will be used for the purposes of considering whether your profile is suitable for other job vacancies at the Company. If we elect to make you an offer, personal information you submit may be incorporated into our human resources system and used to manage the new-hire process. If you become an employee, any personal information that you submit may become part of your employment file and may be used for other employment/work-related purposes as permitted by local law.

Disclosure of Applicant Personal Information

Applicant Personal Information about you will be reviewed by Company employees or agents who have a business need to access such personal information and may include recruiters, human resources personnel, technical services personnel and managers or their designees.

We may share Applicant Personal Information about you with selected service providers or consultants acting on our behalf, such as third parties assisting the Company with the operation of the Careers Page and the storage of information collected on the Careers Page. These third parties will be required to use appropriate measures to protect the confidentiality and security of personal information which are no less protective that those set out in this Statement.

The Company also may disclose Applicant Personal Information about you in order to: (1) protect the legal rights, privacy, safety or property of the Company or its employees, agents, contractors, customers or the public; (2) protect the safety and security of visitors to our web Careers Pages or other properties; (3) protect against fraud or other illegal activity or for risk management purposes; (4) respond to inquiries or requests from public or legal authorities, including to meet national security or law enforcement requirements; (5) permit the Company to pursue available remedies or limit the damages that we may sustain; (6) enforce the Site’s Terms of Service; (7) respond to an emergency; (8) comply with the law or legal process; (9) effect a license, sale or transfer of all or a portion of the business or assets (including in connection with any bankruptcy or similar proceedings); or (10) manage or arrange for acquisitions, mergers and re-organizations.

Data Retention

We are required to temporarily retain certain information relating to candidates applying for jobs. If there is no activity in relation to Applicant Personal Information, the Company may remove it from its database, subject to our data retention obligations and policies and any applicable legal or regulatory obligations or for the period of time permitted by local laws, for the purpose of considering whether your skills are suitable for other opportunities. Note that we may delete

personal information about you at any time (including your CV/résumé), without any reason. Therefore, please retain your own copy of the personal information provided to us.

Changes to Statement

We reserve the right to amend this Statement at any time without advance notice in order to address future developments of the Company, the Careers Page or changes in industry or legal trends. We will post the revised Statement on the Careers Page or announce the change on the home page of the Careers Page. You can determine when the Statement was revised by referring to the “Last Updated” legend on the top of this Statement. Any changes will become effective upon the posting of the revised Statement on the Careers Page. By continuing to use the Careers Page following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Statement, in whole or part, you can choose to not continue to use the Careers Page.

Contact Us

If you have questions or requests, please feel free to contact us at the following email – recruiting@alliesnj.org